DvTDM - DataViewer Total Document Management - offers organizations the ability to
manage a complete range of documents that span the modern office. These include Emails,
Office Documents, CAD Files, Digital Photographs and more. So why does DvTDM stand
out from the many Document Management solutions on the market today? Because DvTDM
offers unique features that are designed to benefit the end user.
DvTDM provides a customizable version control feature that ensures users are working
with the correct version of any document. It also provides controls that prevent
editing of earlier versions and multiple users from editing the same document simultaneously.
With DvTDM you can simply Drag & Drop emails. DvTDM will add the email and any attachments,
index the contents, record who sent it, when, and the subject in the database. The
email and any attachments are safely moved to the server and stored along with any
other documents pertaining to the project. Now when you go to archive a project off
the server you can be sure ALL your documents are in one place. When DvTDM creates
a database of all the documents it also pre-indexes every word they contain - whether
they be Text, Office, Email, AutoCAD® or Microstation® files. This allows the user
to search for any word or number that might appear in a document within a matter
You are able to keep your existing document names and directory structure while controlling
access. You can specifically assign access rights to documents and different users
or groups of users.
DvTDM has a built-in graphical Workflow engine that will notify interested parties
automatically via email of important events, and hence can be configured to track
approvals etc. DvTDM will also route documents, monitor document creation and distribution
in keeping with your company's Quality Process & Procedures, while not increasing
the burden on your staff.
CAD files almost always contain links to external references, which make drawing
creation easier. The problem is maintaining these links! DvTDM solves this problem
by telling the user how many reference files there are, where the files are, and
whether the links are broken. It can also repair broken links. When a drawing is
added to DvTDM it will warn the user if there are reference files and give you the
opportunity to add them to the database. If the reference files you are adding have
the same name as existing reference files it will give the user the option to rename
With DvTDM information can be emailed without the need to send the actual image or
database! The recipient clicks on a link and the images required open up within their
browser - without the need to move the data from the original location. This results
in a reduction in network traffic and prevents the incidence of duplicate files being
stored or the wrong version being used. What's more DvTDM's audit trail tracks ALL
One of the shortcomings of many Document Management solutions is that employees are
required to do more work than before to support the system! For example, adding a
document to a database and completing a long list of questions. DvTDM ensures that
adding a new document is extremely easy - regardless of whether it comes into your
organization by email or is created in-house. Simply Drag & Drop!
Up to date Information
DvTDM ensures through its version control, workflow and document creation features
that the information is accurate and up to date at all times. The built-in report
engine can, at a moments notice, advise you which projects, documents, contracts
etc. are on time, behind time, completed or cancelled.
DvTDM has tools that will collect all the documents on your network, capturing their
location, their significance and the file properties. The result is a database that
contains information on who created the document, when, who last edited the document,
what version it is and any other information that can be gained from the directory
names and the actual files.
DeskTop or WEB
DvTDM is available in both desktop and web versions. The benefit of installing the
web version is that there is no need to install or maintain the software across multiple
computers. Only the administrator needs to have the desktop version in order to change
the form designs. DvTDM Web is not a lite version - you still have the ability to
edit, check in, check out, drag & drop etc.